Withdrawal Procedures

Withdrawal Procedures

Withdrawal from Class

Northeast Mississippi Community College strongly supports activities that promote student success in classes and degree programs. With this goal in mind, the college provides a means for students to withdraw from individual classes. Students are encouraged to maintain their enrollment in all courses for the full semester. In cases where the academic load is too great to maintain, the student may reduce his/her load by withdrawing from one or more classes. Students are strongly encouraged to maintain full-time status (12 or more hours), if practical. The withdrawal period begins the day after drop/add and ends on the Monday one week before final exams. Students that receive state aid (MTAG, MESG) must enroll in and complete 15 semester credit hours each semester. 

Students who successfully complete the withdrawal process, either class or college, will receive a grade of “W” on their official college transcript. Withdrawals (W’s) are not used in the computation of a student’s semester or cumulative grade point average. Withdrawals are used by the Financial Aid Office in the computation of attempted hours for financial aid eligibility.

The student who desires to withdraw from class should contact the instructor of the individual course. The following process applies to all class withdrawals:

Procedure for Class Withdrawal

1. Student meets/discusses withdrawal with the instructor, Division Head, Counseling Center, or Instruction Office.  (Online classes may talk to eLearning Office)
2. Student & Instructor complete the form together.
3. The form is sent electronically to Financial Aid.
4. Financial Aid reviews the effects of withdrawal on student aid.
5. Financial Aid enters notes about effects into an online database.
6. The form is sent electronically to the Business Office.
7. Student contacts Business Office:
   1. If no adverse effects on financial aid, the student pays the fee. The form is sent electronically to Records for processing.
   2. If adverse effects on the student’s financial aid, the Business Office informs the student. (Sends student over to Financial Aid, if necessary) Students can pay fees and form sent to Records for processing or students can cancel the withdrawal

The withdrawal period begins the day after drop/add and ends on the Monday one week before final exams.  Online classes will follow the MSVCC calendar withdrawal ending dates.

$10 withdrawal fee waived in extenuating circumstances, as determined by the Vice President of Finance/Business Office.

Withdrawal from College

College withdrawal is available for students who, because of personal hardship, can no longer attend any classes. A student may withdraw from college at any time up to one week before the beginning of final exams for the part of the term on the student's schedule.  Students who desire to withdraw from college should contact their advisor or the Counseling Center to begin the process. Students are responsible for completing the College Withdrawal process which includes:

Procedure for College Withdrawal

1. Student meets/discusses withdrawal with the instructor, Division Head, Counseling Center, or Instruction Office.  (Online classes may talk to eLearning Office)
2. Student & Instructor complete the form together.
3. The form is sent electronically to Financial Aid.
4. Financial Aid reviews the effects of withdrawal on student aid.
5. Financial Aid enters notes about effects into an online database.
6. The form is sent electronically to the Housing Office if the student resides in campus housing.
7. The form is sent electronically to the Business Office.
8. Student contacts Business Office:
   • If no adverse effects on financial aid, the student pays the fee. The form is sent electronically to Records for processing.
   • If adverse effects on the student’s financial aid, the Business Office informs the student. (Sends student over to Financial Aid, if necessary) Students can pay fees and the forms are sent to Records for processing or students can cancel withdrawal.

The withdrawal period begins the day after drop/add and ends on the Monday one week before final exams.  Online classes will follow the MSVCC calendar withdrawal ending dates.

The withdrawal fee waived in extenuating circumstances, as determined by the Vice President of Finance/Business Office.